Mix Revision Tracker
Track each mix version and client note with timestamps, and count revision rounds against what you agreed. By Music Manager Resource.
Mix Revision Tracker is part of the Studio section of Music Manager Resource.
Related
Why revisions go wrong
Most arguments about mixes are not really about the mix. They come from notes spread across texts and emails, nobody being sure which version a comment refers to, and no shared idea of how many changes were included in the price. A simple record fixes most of that. Everyone can see what was asked for, what has been done and where things stand.
What counts as a round
A round is one set of changes sent back together. In this tracker, the first mix does not count as a round, so the second mix uses round one, the third uses round two and so on. If your agreement counts them differently, adjust the number included to suit. The important thing is to say how it works before the first mix goes out.
Writing useful notes
Ask for notes with a timestamp and one change per line. For example, a note saying the vocal should be a little louder in the second chorus at 1:32 is easy to act on, while a note saying it needs more energy needs a conversation. Encourage the client to gather everyone's views into one list, so you are not getting conflicting comments from different band members. Use the Discuss state for anything that needs talking through.
How to use this tracker
Enter the project, the number of rounds included and the price of an extra round, then add your songs. Each time you send a mix, add a new version and its file name. The tracker counts rounds per song and shows the extra cost if you go over. You can save it to your account and export a PDF to send to the client.
Being fair about extra rounds
Extra rounds are not about punishing a client. They protect your time and help people make decisions. It is often sensible to be flexible when a change fixes your own mistake, or when a small tweak is quick. Tell the client before they reach the limit, not after, so a bill never comes as a surprise.